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For staffing & recruiting firms

Find More Hiring Companies. Spend Less Time Prospecting.

CRMCoPilot helps staffing agencies discover potential employer clients, identify hiring decision-makers, and automate personalized sales outreach.

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Free plan with 5 verified leads a week · No credit card · Native CRM connections on paid plans

  • Staffing agencies
  • Executive search firms
  • Contract & temp staffing
  • RPO providers
CRMCoPilot search screen with a plain-English prospect search bar, filter sidebar and an ideal-customer form
Actual CRMCoPilot product screen.

The problem

Why new employer accounts are hard to win

Recruiters prospect instead of placing

Every hour spent building client lists is an hour not spent filling open roles.

New accounts arrive in bursts

Business development stops when the desk is busy, so the pipeline runs dry a quarter later.

The buyer is hard to pin down

Depending on the company, the person who signs is an HR director, a talent acquisition lead or an operations VP.

Manual outreach doesn't scale

Writing a relevant note to each hiring manager by hand caps how many companies you can work.

How it works

From ideal customer to first reply in six steps

  1. Define your ideal customer

    Describe who you sell to in plain English, then refine with filters and the products or services you offer.

    In staffing & recruitingDescribe your target employers: industry, region, headcount and the roles you place.

  2. Let AI discover matching prospects

    Search a licensed company and contact database, the public web and Google Maps. Fit scoring ranks results against what you sell.

    In staffing & recruitingSearch returns companies that match, ranked by fit against the services you sell.

  3. Identify decision-makers

    Filter by job title, seniority and people new in their role. Decision-maker search is on paid plans.

    In staffing & recruitingFilter by title for HR directors, talent acquisition leads and department heads.

  4. Review and enrich

    Emails are checked for deliverability before use. Unlock a work email for 1 credit, only when one is found.

    In staffing & recruitingUnlock verified work emails, and phone numbers on paid plans.

  5. Connect to your CRM

    Native connections to GoHighLevel, Zoho CRM, Pipedrive, HubSpot and Salesforce, with duplicate checks by email and company domain.

    In staffing & recruitingSend employer contacts to your CRM, assigned to the right account manager.

  6. Launch personalized outreach

    AI drafts research-backed emails and video scripts. Sequences send from your Gmail and stop when a prospect replies.

    In staffing & recruitingRun AI-drafted email sequences from your Gmail that stop when a hiring manager replies.

AI agents for staffing & recruiting

Four agent workflows to set up for your team

These are workflows you configure in CRMCoPilot, not ready-made templates. Each card shows what's available today.

Available nowa shipped feature does thisBuild it todayset up from search, scoring and AutopilotPartly availablesee the note on the card

Build it today

Employer Discovery Agent

Your desk needs a steady flow of companies that hire the roles you place.

Runs a saved search for employers by industry, location, headcount and growth signals, then delivers new matches on a schedule.

Example input
Logistics and light-industrial companies, 100–1,000 employees, within 50 miles of Columbus, OH
Expected output
A daily batch of matching companies with verified contacts, sent to your CRM

Built with: Saved search + Autopilot (paid plans)

Build an agent for this workflow →
Build it today

Hiring Decision-Maker Finder

Knowing a company is a fit is useless without the person who approves agency spend.

Searches target accounts for HR, talent acquisition and operations leaders by title and seniority.

Example input
VP Human Resources, Director of Talent Acquisition, Plant Manager
Expected output
Named decision-makers with verified work emails

Built with: Title filters + decision-maker search (paid plans)

Build an agent for this workflow →
Available now

Hiring Signal Research Agent

The best time to call an employer is when they're actively hiring.

The Hiring Signal agent watches for companies that are hiring, so you can reach decision-makers while the need is current.

Example input
Your target industries and regions
Expected output
Hiring companies surfaced as leads for review

Built with: Hiring Signal agent (paid plans)

Start using this today →
Available now

Staffing Outreach Agent

Generic "we have great candidates" emails get ignored.

Researches each company and drafts an email or video script with sources, then sends a sequence from your Gmail.

Example input
Employer contact + the roles and markets you specialize in
Expected output
A personalized multi-step sequence that stops on reply

Built with: AI research and pitch + sequences (paid plans)

Start using this today →

Built for the business-development side of your desk

CRMCoPilot is for finding and winning employer clients. It is not an applicant tracking system, and it doesn't replace your ATS or job boards.

  • Client development, not candidate sourcingTarget companies and the people who buy staffing services.
  • Keep your CRM as the system of recordContacts land in GoHighLevel, Zoho CRM, Pipedrive, HubSpot or Salesforce.
  • Recruiting overviewSee how recruiters use search and verification on our recruiting page.

Integrations

Works with the CRM and inbox you already use

GoHighLevelNative · several locations on Gold+Zoho CRMNative · plus CRM Focus on Gold+PipedriveNative connectionHubSpotNative connectionSalesforceNative connection
GmailSend sequences and track replies
Meet AlfredLinkedIn campaigns via your own account
CSV & webhooksImport, export and custom workflows

Sending leads to a CRM, sequences and LinkedIn campaigns need a paid plan. See all integrations.

Example

Researching 100 employer accounts in a new territory

Illustrative scenario, not a customer story

A regional staffing firm wants to open the Indianapolis market for warehouse and production roles.

  1. Searches for warehousing, distribution and manufacturing companies with 100–1,000 employees within 40 miles of Indianapolis.
  2. Ranks the results against its services (temp-to-hire, high-volume shifts) and keeps the top 100 companies.
  3. Filters each account for HR directors, talent acquisition managers and plant managers, and unlocks verified emails.
  4. Sends the contacts to its CRM, split round-robin between two account managers.
  5. Enrolls them in a three-step sequence that references each company's operations and stops on reply.

A territory list of employer accounts and decision-makers in the CRM, with outreach running, instead of a week of manual research.

Ways to work with us

Do it yourself, or have our team help

Self-service

Free plan, then from $99/month

  • You configure searches, agents and Autopilot
  • AI finds, ranks and verifies leads
  • You run outreach from your own Gmail and CRM
Compare plans

Managed

Your own account, from $1,500/month

  • Everything in Platinum
  • Our team builds and tunes custom agents for your targets
  • Named account manager and help with your outreach
Talk to us about Managed

Done For You

No login needed, from $750/month

  • Our team runs outreach for you
  • Targeting set up for your market
  • Scope and reporting set by your service agreement
See Done For You

Results vary by market and offer.

Staffing & Recruiting questions

Does CRMCoPilot find candidates or clients?

This page is about clients: companies that hire and the people who buy staffing services. CRMCoPilot searches a licensed company and contact database by title, company, industry, location and size, so recruiters also use it to find people, but it isn't an applicant tracking system.

How does CRMCoPilot know which companies are hiring?

On paid plans, the Hiring Signal agent watches for companies that are hiring and surfaces them as leads. You can also filter search results by buying signals such as growth, funding and people new in their role.

Which hiring titles can I target?

Any job title. Staffing teams usually target HR directors, talent acquisition leaders, operations managers and department heads for the roles they place.

Do I need an existing CRM?

No. You can search, review and run outreach inside CRMCoPilot. To send leads to a CRM, connect GoHighLevel, Zoho CRM, Pipedrive, HubSpot or Salesforce through a native connection; this requires a paid plan. Paid plans can also export a CSV.

Is email outreach supported?

Yes. Paid plans send multi-step sequences from your connected Gmail, with AI-written steps if you want them. Sequences stop automatically when a prospect replies, and unsubscribes, bounces and do-not-contact entries are respected. LinkedIn campaigns run through your own Meet Alfred account.

Do I need technical skills?

No. You describe who you're looking for in plain English, refine with filters, and connect your CRM from Settings with a sign-in. If you'd rather have help, Managed plans include a team that builds and tunes agents with you.

How does pricing work?

There's a free plan with 5 verified leads a week and no credit card. Paid plans start at $99 a month and add more credits, AI and Autopilot agents, CRM delivery and outreach. Managed plans start at $1,500 a month. See pricing for details.

Give your team a prospecting process that keeps running

Start on the free plan with 5 verified leads a week, or talk to us about your market first.

Start freeBook a demo

Other industries:

Consulting & Professional ServicesMarketing AgenciesManaged IT ServicesAll industries
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